The situation
The trip types run by a fleet of international drivers
A Polish carrier in Łódź employs 120 drivers. Some run bilateral loads between Poland and Germany, some pick up in Germany for France or the Benelux, and some do German domestic loads after a delivery. The board has asked the HR lead why posting declarations are filed for some drivers and not others, and whether the rule is applied correctly.
The posting rules for drivers are not the general posting rules. They depend on the type of trip, operation by operation, and the declaration goes through an EU interface with documents that must be ready if an inspector asks. The hours go on sorting trip types and turning them into an HR procedure.
What the research has to settle
The rules behind the answer
- Drivers have their own posting rules
- Since the Mobility Package, a specific directive sets when road transport drivers count as posted. The general posting rules apply to drivers only as that directive allows.
- Bilateral and transit trips are not posting
- A driver is not posted on a bilateral operation between the member state of establishment and another country, or when only crossing a country in transit. A limited number of extra loading or unloading operations on a bilateral trip are also allowed without posting, under conditions.
- Cross-trade and cabotage are posting
- Loading in Germany for delivery to France, or a domestic German load, posts the driver for that operation, and the host country’s pay rules apply for the time it lasts.
- Declare through IMI, keep the records ready
- The employer submits a posting declaration through the public interface of the EU’s Internal Market Information System at the latest when the posting starts. After the posting, an authority can request documents such as payslips and time records through the same system.
How it runs in azta
From the question to the document
The question, as you would type it
Polish carrier. Drivers do bilateral Poland to Germany trips with one extra unloading in Germany, loads picked up in Germany for France, and domestic German loads after a delivery. Which of these are postings under the Mobility Package rules, what must be declared through IMI and when, and what must drivers carry?
You start with
The trip types run by a fleet of international drivers
- 01
Describe the trip types
Give the routes, where loading and unloading happen and how often. azta searches the drivers’ posting directive, the Polish implementing law and German law.
Cited research· Free - 02
Read the conditions for extra operations
Open the cited provisions in the reader to confirm exactly when a bilateral trip with extra stops stays outside posting.
Atlas statute reader - 03
Draft the HR procedure
Ask for a procedure with a table of trip types, posted or not, and the declaration and record steps. Edit it in Canvas.
Canvas · Ask azta· Pro - 04
Keep the approved procedure on hand
On Enterprise, keep the approved procedure in the knowledge space, cited separately from the law, so the next question starts from your own rule.
Knowledge space· Enterprise You send
An HR procedure on which trips need a posting declaration and what records to keep
What you get
An HR procedure on which trips need a posting declaration and what records to keep
HR procedure · draft
Posting declarations for drivers: which trips, what to file
Trips that are not postings. Loads from Poland to Germany and back, including the extra loading or unloading the rules allow on a bilateral trip, and driving through a country in transit. No declaration is needed for these, but the tachograph records must show the border crossings.
Trips that are postings. Loads picked up in Germany and delivered to France, and any domestic load inside Germany. HR files a declaration through the IMI public interface before the driver’s first such trip, and updates it if the driver or vehicle changes.
Records. After a posting, an authority may request the driver’s payslips, time records and employment contract through IMI. HR keeps these ready for each declared driver and answers within the deadline the rules set.
Outcomes on your numbers
What azta is worth on this task
Pro pays for itself after
20 minutes a month
At €85 an hour, that is all the time Pro (€27 a month) has to take off your desk to cover its price.
Example figures. Replace them with your own.
- Hours back a year
- 22
- Capacity at your rate
- €1,836
- More posting procedure reviews a quarter
- 0.8
- Return on Pro
- 5.7×
- Research
- Drafting
- Your review
A scenario you set, not a promise. The hours that come back go to another client, or deeper into this one.
Want these numbers on your team’s real workload?
Book a demoSources azta searches here
- EUR-Lex · Curia
- Dziennik Ustaw
- Gesetze im Internet
What stays with you
- Classifying each driver’s trips from the tachograph and planning data.
- Filing the declarations in the IMI interface.
- Pay calculations for posted days.
Frequently asked questions
- Does azta file the IMI declarations?
- No. It sets out which trips need one and what it contains, with the provisions. Filing stays with your team.
- Does it cover the pay due for posted days?
- Yes. Ask about the host country’s pay rules and azta researches the national minimum-wage law and the posting rules on allowances.
- Can managers see the approved procedure?
- On Enterprise, shared workspaces and the knowledge space keep approved procedures where the team works, with access by membership.
