azta for Word – End User License Agreement

1. Definitions

1.1 “Service” means the azta.ai online service operated by Azta, including all related functions, APIs and content, as defined in the Terms.

1.2 “Terms” means Azta’s General Terms and Conditions and Terms of Use (Általános Szerződési Feltételek és Felhasználási Feltételek, “ÁSZF”) published at azta.ai/legal/terms-of-service, as amended from time to time.

1.3 “Privacy Policy” means Azta’s privacy notice (Adatkezelési Tájékoztató) published at azta.ai/legal/privacy-policy. Section 6.1 of the Privacy Policy describes the processing of personal data through the Add-in.

1.4 “DPA” means, as applicable, the azta Pro Data Processing Agreement and Privacy Notice or the data protection annex of an Enterprise Agreement.

1.5 “Enterprise Agreement” means an individually negotiated and signed agreement between Azta and a customer for the Enterprise plan.

1.6 “Document” means the Microsoft Word document that is open while you use the Add-in.

1.7 “Your Content” means the content of the Document that the Add-in reads (its text or the part you select, and its structural data such as headings, paragraph identifiers and tables), together with your questions and instructions.

1.8 “Output” means content generated by the Service in response to Your Content, including answers and proposed edits to the Document.

1.9 “Consumer” and “Business User” have the meanings given to Fogyasztó and Vállalkozás in the Terms.

2. Relationship to the Terms and order of precedence

2.1 The Add-in is a means of accessing the Service from Microsoft Word. This Agreement governs your licence to the Add-in software. Your use of the Service through the Add-in is governed by the Terms (in particular Chapter IV/B) and, where applicable, the DPA, which are incorporated into this Agreement by reference. The Privacy Policy describes how personal data is processed.

2.2 In case of conflict, the following order of precedence applies:

• an Enterprise Agreement, if you use the Add-in under one;
• this Agreement, for matters concerning the licence to and use of the Add-in;
• the Terms and the DPA, for all other matters, including the provision of the Service, fees, warranty and liability.

2.3 Matters not addressed in this Agreement are governed by the Terms.

3. Eligibility and subscription

3.1 The Add-in is available free of charge in Microsoft Marketplace. Using its functions requires a registered azta account with an active Pro subscription or an Enterprise Agreement. Fees for the Service are set out in the Terms and at azta.ai/pricing.

3.2 You must be at least 18 years old to use the Add-in.

3.3 If you use the Add-in on behalf of a company, firm or other organization, you represent that you are authorized to accept this Agreement on its behalf. In that case “you” refers to that organization as well.

3.4 If your subscription expires or is terminated, the Add-in will no longer provide access to the Service.

4. Licence grant

4.1 Subject to your compliance with this Agreement and the Terms, Azta grants you a limited, non-exclusive, non-transferable, non-sublicensable and revocable licence to install, enable and use the Add-in in supported versions of Microsoft Word, solely to access the Service, for the duration of your subscription.

4.2 Business Users may use the Add-in only within their own business or professional activities. Consumers may use it only for their own personal, non-commercial purposes.

4.3 The Add-in is licensed, not sold. All rights not expressly granted in this Agreement are reserved by Azta.

5. Restrictions

5.1 You must not, and must not permit others to:

• copy, modify, translate or create derivative works of the Add-in;
• decompile, disassemble or reverse engineer the Add-in, except to the extent that mandatory law expressly permits it despite this restriction;
• sell, rent, lease, sublicense, distribute or otherwise make the Add-in or your access to the Service available to third parties;
• remove or alter any proprietary notices in the Add-in;
• use the Add-in to circumvent usage limits, authentication or security measures of the Service;
• use automated means to extract data from the Service through the Add-in, or use the Add-in to build a competing product or service;
• use the Add-in in breach of the Terms (in particular Chapter VIII) or applicable law.

5.2 A breach of this Section 5 is a serious breach of the Terms.

6. How the Add-in accesses the Document and handles Your Content

6.1 The Add-in accesses the Document using the “ReadWriteDocument” permission defined by Microsoft, which allows it to read the Document and as described in Section 6.3, to modify it. Unlike documents uploaded to the Service, you do not upload the Document: the Add-in reads it from the open file. The Add-in does not access your file system, other documents, mailbox or calendar.

6.2 The Add-in reads the text of the Document or the part you select, and the Document’s structural data (headings, paragraph identifiers, tables). It processes this data, your questions and the edits it proposes solely to answer your question or to prepare the edit you request.

6.3 The Add-in modifies the Document only after your explicit approval, and every modification is inserted through Word’s Track Changes feature, so it can be reviewed and reversed. You are responsible for accepting changes and for the final content of the Document.

6.4 The Add-in saves technical data (session identifier, settings, the acceptance status of suggestions) in the settings part of the Document. This data remains in your file after you stop using the Service, and travels with the file if you share the Document.

6.5 Your Content is processed by large language models that Azta accesses through OpenRouter, Inc. in an EU-only configuration: Your Content is processed only by model providers operating in the European Union or the European Economic Area and is not transferred to a third country. Until the migration is completed, processing may also take place on Amazon Web Services (AWS) Bedrock in the eu-central-1 (Frankfurt, EU) region. In either case, model providers do not retain Your Content (Zero Data Retention) and do not use it to train models. Neither Azta nor its processors use Your Content or Output to train or fine-tune artificial intelligence models.

6.6 To answer your questions, the content read from the Document (its text and structural data) is stored in Azta’s own database operated by Supabase in the eu-central-1 (Frankfurt, EU) region and deleted after 30 days. Your questions, the answers and the proposed edits (the conversation) are retained until you delete the conversation, and at most until two years after your account ends, as set out in the Privacy Policy. If you are a Business User, retention is governed by the DPA.

6.7 If you are a Consumer, Azta acts as controller. If you are a Business User, you (or your employer or principal) are the controller of Your Content, and Azta acts as processor under the DPA. Details are set out in Section 6.1 of the Privacy Policy.

6.8 Microsoft processes data relating to the distribution of the Add-in through Microsoft Marketplace (such as installation and licence status) as an independent controller, under its own privacy terms.

7. Your responsibilities

7.1 You are responsible for Your Content. You represent that you have the rights and, where personal data is involved, a lawful basis to send it to the Service.

7.2 If you are bound by professional secrecy (for example as a tax advisor, accountant, auditor or lawyer), you are responsible for ensuring that sending Your Content to the Service is compatible with those obligations and with your agreements with your clients.

7.3 Have only as much personal data processed as the task requires. Do not send special categories of personal data or personal data relating to criminal convictions unless this is necessary and lawful, in line with Chapter VIII of the Terms and Section 3 of the Privacy Policy.

7.4 You are responsible for keeping your azta and Microsoft account credentials secure, and for all activity performed through the Add-in under your account.

8. AI-generated output

8.1 You are interacting with an artificial intelligence system. The Output is generated by AI. This information is provided under Article 50 of Regulation (EU) 2024/1689 (AI Act).

8.2 Output may be inaccurate, incomplete or out of date. It is for general information only and does not constitute tax, legal, accounting or other professional advice, as set out in Chapter IV of the Terms.

8.3 You must review the Output before relying on it, and in particular before accepting a proposed edit or sharing the Document with others. Documents you create or edit with the Add-in remain your work and your responsibility, including towards your clients.

9. Intellectual property

9.1 The Add-in, including its code, design and documentation, and the azta name and trademarks, are the intellectual property of Azta or its licensors.

9.2 Your Content remains yours. The rights in Your Content and Output, and the licence you grant Azta to process them for providing the Service, are governed by Section IX.3 of the Terms.

9.3 If you send us feedback or suggestions about the Add-in, we may use them without any obligation to you.

10. Microsoft

10.1 This Agreement is concluded between you and Azta only. Microsoft has no obligation to provide maintenance, support or any warranty for the Add-in, and is not responsible for addressing claims relating to it.

10.2 Your use of Microsoft Word, Microsoft 365 and Microsoft Marketplace is governed by your agreements with Microsoft. Microsoft is not Azta’s processor or subcontractor in providing the Add-in; it is your own service provider.

10.3 The Add-in depends on Microsoft platforms and interfaces. Azta is not liable for any unavailability or change in functionality of the Add-in caused by changes to, or outages of, Microsoft products or services.

10.4 Microsoft, Word and Microsoft 365 are trademarks of the Microsoft group of companies. The Add-in is developed by Azta, not by Microsoft, and its listing in Microsoft Marketplace does not mean that Microsoft endorses it.

11. Deployment within organizations

11.1 An administrator may deploy the Add-in centrally to users in an organization, for example through the Microsoft 365 admin center. The administrator represents that they are authorized to do so and to accept this Agreement on behalf of the organization.

11.2 The organization is responsible for:

• informing its users about this Agreement, the Privacy Policy and the processing of Your Content;
• ensuring that each user has a valid azta account under the organization’s subscription or Enterprise Agreement;
• its users’ compliance with this Agreement.

12. Updates, availability and support

12.1 Azta may update, modify, suspend or discontinue the Add-in or any of its features at any time. Updates may be applied automatically and are governed by this Agreement unless other terms accompany them.

12.2 Availability and maintenance of the Service, including the Add-in, are governed by Chapter VI of the Terms.

12.3 Support is available at support@azta.ai, on the terms set out in Chapter XV of the Terms.

13. Warranty and liability

13.1 The Add-in is provided “as is” and “as available”. To the extent permitted by law, Azta gives no warranty that the Add-in will be uninterrupted, error-free or compatible with every version or configuration of Microsoft Word.

13.2 Warranty and liability for the Service, including use through the Add-in, are governed by Chapters X and XI of the Terms, including the limitation of liability in Section XI.4.

13.3 Nothing in this Agreement limits or excludes liability that cannot be limited or excluded under applicable law, including liability for intentional breach, gross negligence, breach by a criminal offence, or damage to life, physical integrity or health, and nothing in it affects the mandatory rights of Consumers.

14. Term and termination

14.1 This Agreement applies from the moment you first install, enable or use the Add-in, and remains in force until terminated.

14.2 You may terminate this Agreement at any time by removing the Add-in from Word or, for central deployments, from the Microsoft 365 admin center.

14.3 This Agreement terminates automatically when your azta subscription or Enterprise Agreement ends, or when your contract under the Terms ends. Azta may also terminate it, or suspend your access to the Add-in, on the grounds set out in Chapter XIV of the Terms, including for breach of Section 5.

14.4 On termination, your licence ends and you must stop using and remove the Add-in. Content saved in your azta workspace is handled in accordance with the Terms and the Privacy Policy; technical data saved in Documents remains in those files. Sections 5, 7, 9, 13 and 15 survive termination.

15. Export, governing law and disputes

15.1 You must comply with all applicable export control and sanctions laws, including those of the European Union and the United States, when using the Add-in, as set out in Chapter XXI of the Terms.

15.2 This Agreement is governed by Hungarian law, regardless of the country in which you acquired the Add-in.

15.3 Disputes are governed by Chapter XX of the Terms and are decided by the court having jurisdiction at Azta’s registered office.

15.4 If you are a Consumer, this Section does not deprive you of the protection of the mandatory provisions of the law of your country of habitual residence or of mandatory rules on jurisdiction, and you may also turn to the conciliation board named in the Terms.

16. Miscellaneous and contact

16.1 Azta may amend this Agreement under the procedure set out in Chapter XIX of the Terms. The current version is always available at azta.ai/legal/word-add-in-eula.

16.2 This Agreement is made in Hungarian and English. In case of any discrepancy, the Hungarian version prevails.

16.3 Assignment, severability, waiver and notices are governed by Chapter XXII of the Terms.

16.4 Contact.

• Azta Korlátolt Felelősségű Társaság
• 1139 Budapest, Váci út 99-105., Balance Hall building, 4th floor, Hungary
• Company registration number: 01-09-470071 · Tax number: 32861196-2-41
• Support: support@azta.ai · General enquiries: info@azta.ai · Website: azta.ai